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Cultural Facilities Manager

Jun 19, 2018
CityofSeattle_logo_150x80
City of Seattle
Seattle
Position Description

The Seattle Office of Arts & Culture (ARTS) fosters a city driven by creativity that provides the opportunity for everyone to engage in diverse arts and cultural experiences. As part of this mission, ARTS manages the Langston Hughes Performing Arts Institute and, the King Street Station cultural space, which is located on the 3rd Floor of King Street Station and scheduled to open in November of 2018. In addition, there is potential for growth and additional facilities in the future.
 
We are looking for a Cultural Facilities Manager who will be responsible for managing ARTS daily and long-range facilities planning to help ensure that employees and visitors have a safe, functional, and welcoming environment. Reporting to the Deputy Director of the Office and Arts & Culture, you will be the lead for all facilities issues and will supervise staff assigned to each facility, including the Programming Lead for the King Street Station cultural space, the Langston Hughes Performing Arts Institute Manager, and the Rentals Coordinator.
 
You will support access to space by utilizing your experience with disability justice, including ADA compliance and best practices; intergenerational audiences, especially family groups, babies/young children, and elders who have unique facilities needs; and multilingual and international communities, including communities with diverse cultural or religious boundaries around dietary constraints, or other cultural specificities.  
 
This is a newly created position, which provides you with the opportunity to establish new procedures and processes that will guide the work needed to keep operations of the facilities running efficiently and equitably. All Seattle ARTS programs and facilities have explicit racial equity objectives and intentions, and all decision making should be undertaken through and with the Office's Commitment to Racial Equity in mind.  

Job Responsibilities

Your work will primarily fall into these three categories:

Facilities:

  • Project managing, proactively planning, scheduling, coordinating and documenting facility projects, routine facility and equipment maintenance, and space planning
  • Serving as the primary contact between ARTS and the landlords of each facility, as well as the first point of engagement to resolve facility-related conflicts
  • Negotiating service contracts for facility maintenance and operations, including security, custodial, maintenance and repairs, as well as responding to related questions and concerns
  • Ensuring ADA, inclusivity, and access best practices and coordination, including signage, furniture placement, lighting, sound, etcetera
  • Establishing major equipment and facility replacement schedules and plans to meet those obligations
  • Acting as emergency procedures lead and developing emergency plans for all facilities, ensuring all staff are oriented on procedures
  • Identifying internal and external customer service needs and taking initiative to resolve issues
  • Coordinating office moves and furniture needs
 
Staffing:
  • Supervising staff within the facilities unit, supporting the development of employees to foster talent and provide opportunity
  • Coordinating and ensuring coverage for gallery reception and filling in if designated staff are absent
  • Overseeing events and program scheduling as administered by staff
  • Ensuring facility staffing needs are met and carrying out provisions of Collective Bargaining Agreements
  • Responding to emergency or special situations in the evenings or on weekends
  • Overseeing access control for facilities
 
Budget, Policy, and Procedures:
  • Managing the budget for all ARTS facilities, overseeing facility-related purchasing and invoices
  • Developing front-of-house procedures through an intersectional racial equity lens and ensuring staff are trained on those procedures
  • Developing and implementing operating procedures and standards
  • Understanding, interpreting, and applying Citywide standards and policies, while assisting with development of new department-specific facility policies and procedures.

 

Qualifications

In addition to the ability to perform the responsibilities described above, you will need to possess the below required qualifications (or a combination of education, training or experience which provides an equivalent background required to perform the work of the class):

  • Bachelor's Degree in Fine Arts, Arts Administration, or a related field
  • Four years professional experience in the administration of non-profit arts organizations, or a related field
  • One year of supervisory experience
OR
  • Associate Degree in Fine Arts, Arts Administration, or a related field
  • Five years professional experience in the administration of non-profit arts organizations, or a related field
  • One year of supervisory experience
OR
  • Six years professional experience in the administration of non-profit arts organizations, or a related field
  • One year of supervisory experience
 
As well as the ability to pass the following:
  • Criminal background check
  • Pre-employment physical

DESIRED QUALIFICATIONS:
 
You will be prepared to take on this role if you have:
  • Strong project management skills, specifically in building management such as multi-venue arts complexes, space planning, and purchasing
  • Flexibility and change management strategies to manage multiple priorities and balance competing needs
  • A team-based approach with the ability to work effectively with diverse groups of individuals, including the public, internal staff, and other City department representatives
  • A commitment to environmentally sustainable facilities management practices (waste reduction, nontoxic cleaning products, etc.)
  • Demonstrated diplomacy and the ability to maintain confidentiality with sensitive information
  • Effective communication skills, both verbally and in writing
 
You will be successful in this role if you have experience with:
  • Theatre technical systems, operation of sound, video, lighting systems and portable sound and video equipment for the performing and visual arts
  • Serving the public in a walk-in public facility
  • Scheduling spaces in an environment with multiple functions and public audience services
  • Generating positive teams and partnerships
  • Federal and state regulations, including WISHA and OSHA regulations
  • Strategic thinking and proactive problem-solving

 

Additional Information

This position is classified as an Arts Program Specialist, Supervisor. Regular hours are still being determined, but will likely be a Tuesday – Saturday schedule. This position will require the ability to work a flexible schedule, as evening and weekend hours during productions and programs may be required. This position will require you to stand and walk for extended periods of time, as well as climb and navigate ladders and narrow stairways, maneuver narrow and high unenclosed walkways, and lift up to 40 pounds.
 
APPLICATION PROCESS:
To be considered for this position, you must submit your application, attaching both a 1-page cover letter and 1-2 page resume at https://www.governmentjobs.com/careers/seattle/ no later than 4:00pm Pacific Time on Tuesday, July 3, 2018. This position is open to all candidates that meet the minimum qualifications. The Office of Arts & Culture values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The Office of Arts & Culture encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences. If you have questions, please contact Lindsey King at Lindsey.King@seattle.gov.