The mission of the Seattle Department of Human Resources (SDHR) is to provide strategic and operational human resources services that meet the City's workforce and organizational needs. Our values reflect our best thinking of how we want to act and interact with customers, consumers, stakeholders, and each other: respect, excellence, integrity, equity, adaptability, integration, and accountability. Within the department, the Human Resources team supports 500+ employees in 15+ unique departments and executive offices. To best serve these departments, the HR team is looking to bring in an energetic and positive HR Data Coordinator to handle a variety of HR technical support as well as high level administrative functions to support the team.
The HR Data Coordinator will report to the Senior HR Service Delivery Partner and may be assigned to handle specific projects related to the SHR Consolidation, such as records compliance review and updating. In this role, you will perform a high volume of HR data compilation, analysis, entry, and monitoring activities. This team is the only team in the City to model a consolidated HR structure and is dedicated to an all-star level of customer service, which will provide you the opportunity to learn, organize, and execute on essential HR work that contributes to a model of consolidated HR services.
Here's more of what you'll be doing:
Human Resources Information System (HRIS) Data Management
- Compile, document, amend, and monitor documentation for multiple supported department HR transitions as needed for HRIS processing and data entry.
- Track, amend, and review documentation for department staffing transactions, such as onboarding documents, temporary position requests, leave documentation, and timesheet assistance.
- Translate staffing information, prepare and compile documentation, and enter data into the City of Seattle's HRIS.
- Collaborate with HR Business Partners to ensure timely and accurate processing of staffing transactions and resolve problems relating to record entries and corrections.
- Attend City Payroll User Group Meetings to maintain knowledge of current HRIS processes and practices.
Reporting, Metrics, and Analytics
- Develop on-going reports and queries using Access and Excel programs to meet various HR tracking needs and Citywide consolidation efforts.
- Respond timely to HR data requests from the HR Director and Leadership.
- Translate data into an effective communication tool that can be used to analyze current business need.
Records and Information Management
- Effectively manage, capture, and track human resources information such as temporary compliance monitoring, out of class assignments, leave administration, and step increases.
- Manage electronic files, and maintain, transfer, archive and/or retrieve employee personnel files as required.
- Act as point person for department personnel files, arranging appointments with employees who request to view their files.
- Organize and maintain the team's electronic files.
- Assist with various leave administration, for example: processing of Family Medical Leave (FML) paperwork and sick leave donations, tracking and completing parental leave compliance measures, generating letters and electronic communications as needed.
- Provide support for unemployment claims.
- Assist with projects related to department process improvements as needed. Document and improve HR processes and procedures.
Onboarding/New Hire and Separation Processing
- Coordinate appointments with new hires for onboarding/intake meetings as well as separation meetings with employees leaving the City.
- Meet with new hires to provide overview of new employee process, complete and collect necessary intake paperwork.
- Communicate with payroll and benefits regarding new hires, conducting necessary tasks to get new employees set up within City systems.
- Generate and update copies of new hire packets, training materials and department resources.
- Assist in onboarding process improvement as well as offboarding process improvement.
- Complete union notifications and documentation as needed.
In addition to the ability to perform the tasks described above, you will need to possess the below required qualifications (or a combination of education and/or experience and/or training which provides an equivalent background required to perform the work of the class):
- A Bachelor's Degree in Human Resources Management, Business or Public Administration, Social Sciences, or a related field
- 2 years of experience in professional personnel administration
The most successful candidates will also possess the following:
- Communicating professionally and respectfully with a diverse employee base, as well as with all levels of staff and management
- Tracking leaves such as Family Medical Leave or other types of leave
- Managing and developing processes
- Entering data and utilizing Human Resource Information Systems (HRIS)
- Creating reports and analyzing data
- Familiarity with an HRIS
- HR Management principles and practices
- HR Policies, procedures, and practices
Skills and Abilities:
- Exercising independent judgment
- Driving for results, overcoming obstacles, and identifying creative and proactive solutions to challenging problems
- Exercising tact and diplomacy when dealing with sensitive issues and to maintain confidentiality
- Excellent interpersonal, written, and oral communication skills
- Critical thinking and time management
- Strong commitment to providing exceptional customer service
This position is classified as a Personnel Analyst.
All potential Human Resources team members are evaluated for the following department values:
- Respect – We demonstrate regard for ourselves and others; we are open minded, considerate, fully present, engaged, and responsive
- Excellence – We perform and serve to the highest standards; we attain outstanding results through innovation, effort, and personal commitment
- Integrity – We are worthy of trust because we do the right thing; we are ethical, principled, and transparent and behave consistent with our values
- Equity – We honor differences and seek diverse backgrounds and perspectives; we are inclusive and pursue just outcomes
- Accountability – We take responsibility and follow through with intention; we take ownership of the process and results
- Adaptability – We are flexible and resilient; we respond readily to change and new conditions, seek solutions and do our work with optimism
- Integration – We are a team; we work holistically and strategically, incorporate others and are mindful of impact.
To be considered for this position, you must submit your complete application, attaching a recent copy of your resume, to https://www.governmentjobs.com/careers/seattle no later than 4:00pm Pacific Time on Tuesday, June 5, 2018. This position is open to all candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The Seattle Department of Human Resources encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences. If you have questions please contact Lindsey King at Lindsey.King@seattle.gov.