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Executive Assistant

Oct 29, 2019
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Office of the Governor
Olympia

Special note: In accordance with WAC 357-19-195, employees who left classified service to accept exempt employment have the right to return to the highest class of position in which the employee previously held permanent status, or to a position of similar nature and salary, provided the employee was not terminated from an exempt position for gross misconduct or malfeasance.
 
Description
The Office of the Governor's Washington State LGBTQ Commission is a new state endeavor to ensure equal opportunity for all Washingtonians, as defined in SB 5356.  Key objectives include assessment and development of public policy and the efficient delivery of governmental services to improve the well-being of LGBTQ people in the state.  Under minimal supervision, this position will support the Director in achieving the objectives of the commission.  The organization is comprised of fifteen appointed commissioners, four legislator advisors, the Director and the Executive Assistant.
This is a dynamic, high-profile position that calls for someone with advanced skills in administrative and executive support functions, and a demonstrated commitment to diversity, equity and inclusion.

This position requires a high level of diplomacy and excellent communication skills to engage with a diverse group of stakeholders, including the Governor's staff, legislators, commissioners, and the public.

You will thrive in this position if you enjoy:

  • Public service.
  • Supporting and engaging diverse groups of people to solve big and small problems, and improve state government processes and services. 
  • Having a positive, open, flexible, and curious attitude.
  • Being a team player.
  • Learning, growing, and innovating.
Position Duties:
  • Manage the Director's demanding and dynamic schedule, and optimize his time.
  • Resolve scheduling and workload conflicts with tact and diplomacy.
  • Exercise mature and ethical judgment and discretion.
  • Provide input and ideas, and work collaboratively as well as independently, with diverse groups and individuals.
  • Represent the Director and organization as needed.
  • Regularly communicate with the Director.
  • Promptly and professionally respond to inquiries and concerns.
  • Partner with Office of Financial Management staff to manage the agency's budget, contracts and human resources needs.
  • Conduct general office management including responding to calls and emails, ordering office supplies, reserving and locating meeting spaces, and handling travel for the Director and commissioners for official business.
  • Coordinate meetings for the commissioners and the Director.
  • Conduct research by talking to experts, and reading articles and data to support policy development.
  • Collect and review data based on priorities set by the Commission.
  • Work with agencies to help gather data as needed.
  • Synthesize research and draft short, concise reports and recommendations on policy priorities.
  • Regularly update the Commission's website.
 
Required Qualifications:
  • Minimum of three years' of progressively responsible experience in an administrative or comparable role.
  • Excellent written and oral communication skills.
  • Demonstrated commitment to and understanding of diversity, equity and inclusion.
  • Demonstrated ability to complete projects in a timely manner, while handling multiple tasks.
  • Strong organizational skills.
  • Strong research skills.
  • Associate's degree.
  • Qualifying experience may be substituted for the degree on a year-for-year basis.
 
The successful candidate will:
  • Be an effective communicator, in person and in writing.
  • Have the demonstrated ability to solve problems.
  • Be committed to the mission of the organization and support the Director and Commissioners.
  • Work effectively with diverse groups and individuals.
  • Enjoy starting up an agency from the beginning.
  • Be comfortable with and work collaboratively with the Director, agency leaders, policymakers, the Governor's staff and stakeholders.
  • Know how to effectively manage multiple priorities and tasks.
  • Demonstrate critical thinking skills.
  • Work well under pressure.
Preferred Qualifications:
  • Five years of full-time experience in an administrative or comparable role.
  • Bachelor's or master's degree in public administration, business administration, gender studies, social sciences, communications or other related field.
  • Experience with policy development and implementation.
  • Experience working with the Washington State Legislature or working in a complex political environment.
  • Experience working with underrepresented communities in the United States.
The top candidates will be contacted directly to interview for this position.  Because the selection will be based on information provided by you, it is in your best interest to identify the knowledge, skills and abilities that address the mandatory and desirable qualifications described below.

Interested applicants should submit the following:
  1. A letter of interest describing specific qualifications.
  2. A current resume detailing applicable experience.
  3. A list of at least three professional references with current telephone numbers.
Any questions please email:  Susan.Latham@ofm.wa.gov or 360.725.0158
 
The Office of the Governor is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, and ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, and disabled and Vietnam-era veterans are encouraged to apply.  Persons needing accommodation in the application process, or who wish to receive this job announcement in an alternative format, may call 360-725-0158 or the Telecommunications Device for the Deaf: 711 Relay.


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