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Project Coordinator, Office of Faculty Affairs and Diversity

May 6, 2022
fred htuch
Fred Hutch
For more information and to apply please visit:


Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world’s deadliest diseases and make life beyond cancer a reality.


At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.   



The Project Coordinator II coordinates administrative activities in support of the Office of Faculty Affairs and Diversity, assisting in the development and carrying out of new initiatives, partnerships, policies, and programs.


The incumbent reports to the Vice President for Faculty Affairs and Diversity and works independently in performing daily responsibilities, referring project issues on as necessary.  Special skills and knowledge are applied in coordinating administrative activities, developing administrative materials, and carrying-out complex collaborative projects. This position will supervise project staff.


  • Coordinate administrative activities, ensuring all projects are completed according to project timelines
  • Develop and administer policies and procedures according to protocol, grant/contract and Center specifications
  • Develop materials which may include surveys, reports, and educational materials. Develop, review, edit, and revise administrative materials.
  • Carry-out complex assignments in support of different activities, requiring advanced related education and/or experience
  • Serve as a liaison representing the Office of Faculty Affairs and Diversity to other Center departments, funding sources, affiliated individuals or institutions, and outside organizations
  • Attend meetings, monitor activities to ensure objectives have been met within designated time frame, and coordinate follow-up activities. Responsible for providing department administrative and scheduling support.
  • Coordinate grant/contract application and renewal process, writing portions of grants/contracts as required
  • Track progress of various projects and activities toward meeting various milestones. Prepare related reports as needed.
  • Assist in the analysis of data related to various activities
  • Supervise staff including hiring, training, evaluating performance, handling disciplinary action, layoff and termination issues
  • Coordinate the preparation of reports describing various activities and their progress including writing portions of these reports as required
  • Manage project database(s) and work with programmers in developing and upgrading database to ensure maximum effectiveness
  • Monitor the Office’s budget, ensuring that all financial allocations and expenditures are in accordance with grant/contract guidelines and regulations
  • Produce special and recurring reports
  • Perform other responsibilities as required


  • BA/BS in related field required. Other relevant work experience may substitute education requirement. MA/MS in related field is preferred.
  • Minimum of three years post-master's or five years post-bachelor's project coordination experience
  • Must have a high level of attention to detail and organization
  • Strong experience working in a collaborative environment and building cross-functional partnerships
  • Must be able to maintain confidentiality
  • Must have demonstrated ability to work independently and take initiative in a dynamic environment
  • High level knowledge of Microsoft applications, specifically Word, Excel, and Outlook are required


Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.



Application instructions

All applicants must submit:

  1. a resume/c.v.,
  2. a cover letter, and
  3. statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.

Not ready to apply? Connect with us for general consideration.

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